Amended 12-3-2002

 

ARICLE 1 – Board Of Directors

 

Section 1. The Board Of Directors of Peninsula Modelers Association (P.M.A.) is composed of corporation officers only, and shall number not less than five (5).  A quorum of the Board shall consist of a simple majority of the number of Directors and any action by the Board shall require a simple majority in the affirmative for passage.

 

Section 2. The purpose of the Board of Directors is to conduct the regular business of the Corporation and compose the Corporation by-laws, including development of the rules and regulations.  The Board will prepare an annual budget and form any major decision, which will then be brought before the membership for approval.

 

Section 3. The B.O.D. will also consider sanctions to be taken upon a member who has been charged with violating PMA by-laws or rules and regulations. In this case, the B.O.D. decision is final and will be announced at the next membership meeting.  Attendance of all officers is required to take action on this issue.  This requirement may be waived by the President, for the absence of one officer, if in his opinion, the seriousness of the matter is such that it cannot be delayed.

 

Article 2 – Officers

 

Section 1.            The officers of P.M.A. shall be:

                                   

a.       President

b.       Vice-President

c.       Secretary

d.       Treasurer

e.       Field Marshal

f.        Safety Officer

 

Section 2. The offices of the Secretary and Treasurer may be combined, as well as the offices of Field Marshal and Safety Officer, except that in no case shall the B.O.D. number less than five.

 

Section 3. The number of Safety Officers shall be determined periodically by the B.O.D. to ensure the safe and efficient operation of the Corporation’s flying sites.  The Safety Officer who is elected by the membership will serve as the chairman of the Safety Committee.  Additional members of the Safety Committee shall be appointed by the President and will serve as a standing committee.

 

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Article 3 – Duties Of Officers

 

President: The President shall be the Chief Executive Officer of the Corporation and shall have general supervision of it’s affairs.  He shall preside at all meetings of the membership and the B.O.D.  He will act as the official corporate spokesman, appoint committees, (including the nominating committee) and may, at his discretion, sit on any or all committees.

 

Vice

President: The Vice President shall perform the duties of the President in his absence or in the case of his inability to act.  He is to maintain an accurate record, including location, of all club assets.

 

Secretary: The Secretary shall record minutes of each Club meeting and handle all correspondence pertaining to Club activities.  He / she will be the clubs contact person with the AMA and maintain a roster of Club membership, member applications and members AMA status.

 

Treasurer: The Treasurer shall be the principal financial officer of the Club and should submit an accurate account of the Club’s financial condition at least once per quarter.  He / she shall collect all dues, assessments and amounts owed Club and deposit same in the Corporate bank account.  He shall discharge all financial obligations of the Corporation as approved by membership.

 

Field

Marshal: The Field Marshal shall have supervisory responsibility over the Club’s flying sites.  He shall oversee all flight activities and be primarily involved in all Club events, including Fun Flies, non-sanctioned events and AMA sanctioned contests.  He will work in concert with the Safety Officer to ensure that all such events are conducted in the safest possible manner.

 

Safety

Officer: The Safety Officers primary responsibility is flight safety.  This includes chairing the safety committee and ensuring that all AMA and Club safety rules are enforced.  He will ensure that such rules are clearly posted and a frequency control system is in place.  He is also responsible for appointing and training Club flight instructors.  The safety committee is charged with the processing of any formal grievance submitted by any member and following the existing procedure set forth in the By-laws.

 

 

 

 

 

 

 

 

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Article 4 – Terms of Office

 

Section 1. All officers shall serve for two consecutive calendar years.

 

Section 2. Election of Officers shall be staggered as follows:  The offices of President, Treasurer and Field Marshal shall be up for election on each odd numbered calendar year, (2001-2003 etc.).  the offices of Vice-President, Secretary and Safety Officer will be up for election on even numbered years, (2002-2004 etc.).

 

Article 5 – Election of Officers

 

Section 1. The election of officers shall be held annually at the November general meeting of the membership.  Officers will be elected by a simple majority of the members present.

 

Section 2. Nominations for the offices shall be made by a committee appointed beforehand for that purpose.

 

Section 3. Following the report from the nominating committee, individual members may nominate eligible persons for office, during the election meeting.

 

Section 4. No member may be nominated without his prior consent and no member may hold more than one office.

 

Article 6 – Nominating Committee

 

Section 1.            The President shall appoint not less than three active members to serve as the nominating committee.

 

Section 2.            Such committee will be charged with the responsibility of placing before the membership, names of eligible members who are willing to serve in the offices that are up for election at that time.

 

Section 3.            No member who serves on the nominating committee may be nominated by that committee as an officer candidate.

 

Article 7 – Vacancies

 

Section 1. Vacancies of any office, other that the President, shall be filled by appointment by the remaining officers: such appointee to serve until the end of the term to which the predecessor was elected.

 

Section 2.       If the office of President is vacated, the Vice-President will assume that office and the office of the Vice-President will then be considered vacant and appointed as required in this article.

 

 

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Article 8 – Membership

 

Section 1. Active Member –

                     All persons residing in the State of Alaska shall be eligible for active membership in the Peninsula Modelers Association, provided they meet the qualifications prescribed by both PMA and AMA and have a current AMA membership.  Active members may vote, hold office and participate in all Club activities and are eligible for competitive awards.

 

Section 2. Junior Member –

                     A Junior Member is a person who meets all of the requirements of Active Membership as described in Section 1 of this Article, but is under the age of seventeen on January 1^st of the current year.  A Junior Member may not hold office nor have voting privileges, however, they may participate in all Club activities and are eligible for competitive awards.

 

Section 3. Family Membership –

                     Any Member of the household of an Active Member in good standing and who meets the requirements of Section 1 as to AMA membership shall be a Family Member.  Family Membership extends only to a spouse or dependent child under the age of seventeen.  The Active member of the Family may hold office and vote.  The other members of the Family Membership may not hold office or vote.  All members of the Family membership may participate in Club activities and are eligible for competitive awards.

 

Section 4. Associate Member –

                     Any person residing in the United States, but living at such a distance that precludes regular participation in meetings and Club activities may be and Associate Member.  Associate Members may not hold office or have voting privileges, however, they may participate in Club activities and are eligible for competitive awards.  Associate Members must have current AMA membership.

 

Section 5. Honorary Membership –

                     The Club may appoint, as an Honorary Member, any person no longer active in the club due to relocation, physical handicap or other such reasonable restrictions.  Award of such Honorary Membership will be based on such person’s contributions to the Club.  Also, as an Honorary Membership may be granted to any person whose affiliation with the Club would foster good community relations and/or promote modeling on the Kenai Peninsula.  Honorary Members may not hold office or have voting privileges, however, they may participate in Club activities and receive awards.

 

Section 6. All persons shall be eligible for membership in the Peninsula Modelers Association regardless of race, creed, color, national origin, sex or age.

 

 

 

 

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Article 9 – Resignation, Termination, Disciplinary

                                 Action, Expulsion and Reinstatement of Membership

1.                   Any member in good standing may resign his / her membership by giving written notice to any club officer.

 

2.                   If any member ceases to have the qualification for membership in AMA his / her membership in the Club shall thereby terminate, subject to reinstatement upon restoration of eligibility.

 

3.                   This section provides for enforcement of the Safety Rules that are related to flying activities.  Any individual may be expelled from membership in the Club by a two-third (2/3) majority vote of the B.O.D. if, in the Boards determination, such individual willfully commits any act or omission which violates any of the terms of these Articles of Incorporation and By-laws, or rules of the AMA, or which is detrimental to the Club, the AMA or to model aviation.

 

4.                   Any member who is expelled from membership may be reinstated to membership only by a two-thirds (2/3) majority vote of the B.O.D.

 

5.                   The B.O.D. shall have discretionary authority to provide for and impose disciplinary action for such acts or omissions, which do not justify expulsion from membership.

 

Article 10 – Meetings

 

Section 1. Regular B.O.D. and membership meetings shall be held on the first and third Tuesdays of each month.  The first meeting each month will be dedicated to conducting the Club’s business and planning for future event.  The second meeting will be a fun night, with training seminars, swap meets, RC videos or when weather permits, a flying activity at one of the Club’s flying sites.

 

Section 2. Special meetings of the membership shall be at any convenient time, upon call by the President, or upon call signed by any ten members.  Such call shall be announced two weeks in advance of the date set.  Said announcement shall include date, time, place and purpose and shall be distributed to all voting members.

 

Section 3. Other B.O.D. meetings shall be upon call of the President.  (See Article 1)

 

Section 4. Any special B.O.D. meetings called by the President shall be open to all members in good standing.  All members shall be heard if they so desire, however, they will have no vote on actions, unless previously deemed necessary by the B.O.D.

 

 

 

 

 

 

 

 

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Article 10 – Meetings (continued)

 

Section 5.      A quorum at any meeting of the membership shall include one presiding officer and one other officer of the Corporation and a total of 20 percent of the voting members.  The total number of voting members used to determine the quorums shall be established on Feb. 1^st of each year.

 

Section 6. All membership and B.O.D. meetings will be conducted following Robert’s Rules of Order.

 

Article 11 – Dues and Fees

 

Section 1. The annual membership dues for the Club shall be:

                     Active Member $40.00

                     Junior Member $10.00

                     Family Membership $50.00

                     Associate Member $20.00

                     Honorary Member None

 

Section 2. Dues are due and payable on January 1^st each year.  A completed Club membership application form will be submitted to the Treasurer, along with dues payment each year.  The Treasurer shall submit, as soon as practical, to the Secretary, the applications of those members whose dues are current.  The Secretary will determine the Club Membership Roster by January 31^st to establish quorum requirements for the year.

 

Section 3. As an incentive to encourage prompt payment of dues, a $5.00 discount will be credited to all Active and Family memberships that are paid before December 31^st.  Members who’s dues are delinquent by more than 30 days will have their privileges of membership suspended until payment is made.

 

Section 4.      Applications for new memberships, which are received after January 31st, will be accepted and dues will be prorated as follows:

                     a. Feb. 1 through June 30 Full Fee

                     b. July 1 through Sept. 30 Full Fee X 75%

                     c. Oct. 1 through Nov. 31 Full Fee X 50%

                     d. Dec 1 through Dec. 31 Full Fee to include dues for the following year, to include membership privileges during December.

 

Section 5. No special assessment shall be levied upon the membership at any time, except by vote of the membership.  Such assessment must be approved by a seventy five percent (75%) majority of the entire voting membership.

 

 

 

 

 

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Article 12 – Committees

 

Section 1. The President may appoint committees as needed.  Standing Committees will serve from the time of their appointment until the end of that President’s tenure in office.  Special committees will serve for the time required to complete their assigned task or purpose, but in no case greater than the President’s tenure in office.

 

Article 13 – Amendments

 

Section 1. Amendments may be made to these By-laws at any meeting of the membership, provided the members have been notified at least five (5) days in advance that the amendments are to be considered.  Copies of the proposed amendments will be included in the notification.  E-mail notice will be considered adequate to comply with this requirement.  Amendments must be approved by no less than a two-thirds (2/3) majority of the members present at a regular monthly business meeting of the Club.

 

Article 14 – Dissolution

 

Section 1. The corporation may be dissolved with a two-thirds (2/3) majority vote of the total membership.

 

Section 2. Upon dissolution of the Corporation, the Board shall first provide payment for all outstanding liabilities of the Corporation / Club.  All remaining assets of the Corporation will be distributed to the Academy of Model Aeronautics, Inc. or to such other organizations that operate exclusively for charitable, educational or scientific purposes and at that time, qualifies as a tax exempt organization under Section 501 (c) (3) of the IRS code of 1986.  Any assets not so disposed of be disposed of by the Court of Common Pleas (or similar court) of the Borough in which the Corporation in then located, exclusively for such purposes and to such organization or organizations as said court shall determine, which are operated exclusively for such purpose.

 

Article 15 – Grievance Procedure

(Flight and Ground Safety Rules)

 

Section 1. The purpose of the grievance procedure is to provide a mechanism to enforce existing safety rules by providing a progressive disciplinary system when needed.  Although most complaints can be resolved informally, the matter should be referred to the Safety Committee for it’s consideration, by means of a Grievance Form, to be filled out and given to the Safety Committee Chairman.  At least one witness is required to sign the Grievance Form.

 

 

 

 

 

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Article 15 – Continued

 

Section 2. Action of the Safety Committee.

                     Upon receipt of a properly signed and witnessed Grievance Report, the committee shall use their best judgment in carrying out the following action.

A.           First Violation

(a)    Viewpoints of both the complainants and the accused will be considered.

(b)    Complainant’s name will be disclosed to the accused.

(c)    If the Safety Committee considers the violation serious enough to warrant a reprimand, such will be given verbally and the incident recorded in the Committee’s files.

B.           Second Violation

(a)    Names of complainant and the accused will be disclosed to the membership.

(b)    The accused has a right to a written rebuttal, to be reviewed by the Committee.

(c)    I the Committee so decides, the flying privileges of the accused will be suspended or thirty 30) days.  Written notice of this shall be given to the offender and a copy published in the Club Newsletter.

C.           Third Violation

(a)    The Committee will notify the accused in writing and review the charges.

(b)    If the accused is judged guilty as charged, Club members will be notified that a vote on expulsion of the accused at a designated meeting of the membership.

(c)    Said expulsion must be approved by a two-thirds (2/3) majority of the members present at the meeting and will last for a minimum of one year.

(d)    Voting will be by a secret ballot at a regular monthly meeting.

(e)    The expelled member may reapply for membership after expiration of the expulsion time period.

  

D.           The three above actions will not be enforced unless they are accumulated within a two-year period.

 

E.            Any member receiving a Grievance, who directs any retaliation against the person filing the Grievance, will be subject to immediate expulsion from the Club.  This is to include threats, intimidation, physical harm, intentional equipment damage or any other action deemed to be retaliatory by the Board of Directors.

 

 

Adopted this 3^rd day of December, 2002

 

            President,             William Egbert __________________________       

           

            Vice President,     William Toppa __________________________

 

            Secretary,             Russel Allen    ___________________________